How Legal Firms Cut Costs & Speed Up Approvals

Unlock Seamless Legal Workflows with Secure Document Management

Law firms handle large volumes of sensitive contracts, case files, and client documents. Manual handling often results in delayed approvals, disorganized data, and compliance risks. Continia offers centralized, secure document storage, real-time collaboration, and integrated eSignatures to ensure faster, error-free legal workflows.

The Challenge: Disorganized Workflows Hindering Growth

A mid-sized law firm handling corporate and contract law was struggling with operational inefficiencies. With over 500 contracts and client agreements processed monthly, the firm relied on manual document handling, paper-based approvals, and scattered storage systems. This led to:

Delayed contract approvals, impacting client satisfaction.
Hours wasted daily searching for critical case files.
Rising compliance risks due to outdated or misplaced documents.

The firm recognized the need for a centralized, secure solution that could digitize workflows, streamline approvals, and improve audit readiness.

The Solution: Digitized Legal Workflows with Continia

1. Secure, Centralized Document Storage:
The firm moved from shared drives and physical filing to a centralized digital repository. Continia’s metadata search and encryption features enabled the team to:

Retrieve any document in under 30 seconds, saving hours weekly.
Ensure access control by limiting sensitive documents to authorized users.

2. Faster Approvals with Built-In eSignatures:
Contracts that previously took days to weeks for approval were digitized and signed within hours using Continia’s eSignature capabilities:

Signature tracking ensured that documents were approved in under 24 hours.
Internal teams collaborated in real-time, avoiding version conflicts.

3. Automated Compliance and Archival:
The firm used Continia’s automated retention policies and audit trails to stay compliant. Important documents were automatically archived and retrievable during audits:

No more manual sorting or searching for compliance-related files.
The risk of penalties was significantly reduced.

Results: Measurable Improvements in Productivity and Costs

Within weeks of implementing Continia, the legal team saw their workflows transform. Associates who previously spent 3 hours daily searching for contracts were now retrieving key documents in under 30 seconds, saving over 50 hours per month across the team. Contracts once stuck in approval loops for 3-5 days were now digitally signed within 24 hours, leading to faster client onboarding and case progress.

With automated compliance management, the firm drastically reduced audit penalties, achieving $24,000+ in annual cost savings by eliminating manual processes and errors. Freed from tedious administrative tasks, the team could finally focus on high-value legal work, driving client satisfaction and firm growth.

Legal Workflow Optimization: Before vs. After Continia

Transform Your Law Firm’s Operations

With Continia, legal teams can optimize workflows, speed up contract approvals, and ensure audit-ready compliance.